Feature Overview

This feature set enables each Institute to fully manage its bank accounts, offline payments, income & expenses, account-wise statements, and customizable student fee receipts.

It is designed to support real-world accounting workflows while remaining simple and flexible for institutions of all sizes.

1️⃣ Institute Bank Account Management

Description

Each institute can add and manage multiple bank accounts with proper tracking from the start.

Key Capabilities

Add multiple bank accounts per institute

Required fields:

Bank Name

Account Holder Name

Account Number (masked)

IFSC Code

Account Type (Savings / Current)

Opening Balance

Opening Balance Date

Enable / Disable bank accounts

Mark one account as default (optional)

Purpose

Accurate financial tracking from onboarding

Supports institutions using multiple banks

Opening balance ensures correct historical accounting

2️⃣ Office (Offline) Payment Entry System

Description

For all offline payments (cash, cheque, UPI, bank transfer, etc.), the system allows precise control over payment type and credited bank account.

Flow

Select Payment Type

Cash

Cheque

UPI

Bank Transfer

Other (custom)

Select Bank Account where amount is credited

Enter:

Amount

Date

Reference / Note

Collected By (optional)

Supported Use Cases

Offline student payments

Office collections

Miscellaneous receipts

3️⃣ Income & Expense Module (Non-Fee Transactions)

Description

Apart from student fees, institutes can record other incomes and expenses, mapped directly to bank accounts.

Income (Other Than Fees)

Examples:

Sponsorship

Grants

Donations

Refund recoveries

Miscellaneous income

Required Fields

Income Category

Amount

Date

Credited Bank Account

Remarks

Expense Management

Examples:

Rent

Salaries

Utilities

Marketing

Office purchases

Travel

Required Fields

Expense Category

Amount

Date

Debited Bank Account

Vendor / Paid To

Remarks

Key Rule

✅ Every income or expense must be linked to a specific bank account

This ensures accurate account-wise balance and statements.

4️⃣ Bank Account Statement & Ledger

Description

Each bank account will have a detailed statement view, similar to a real bank ledger.

Features

View transactions day-by-day

Filter by:

Custom date range

Transaction type (Fee / Income / Expense)

Opening Balance

Running Balance after each transaction

Credit / Debit separation

Export options:

PDF

Excel

Use Case

Bank reconciliation

Audits

Internal accounting review

Management reporting

5️⃣ Customizable Student Fee Receipt Template

Description

Institutes can design and update their own student fee receipt template as per branding and regulatory needs.

Editable Sections

Institute Name & Logo

Address, Phone, Email

Receipt Title

Terms & Conditions

Authorized Signature

Footer Notes

GST details (for course selling org)

Custom text blocks

Template Controls

Live preview

Enable / Disable fields

Reset to default template

6️⃣ Student Fee Receipt & Statement Printing

Fee Receipt

Generate receipt on every fee payment

Includes:

Receipt Number

Student Details

Course / Batch

Payment Mode

Amount Paid

Date

Bank Account (if offline)

Printable (A4)

Download PDF

Re-print anytime

Student Fee Statement

Complete fee payment history per student

Filters:

Date range

Course / Batch

Shows:

Total fee

Paid amount

Pending amount

Printable & downloadable