Feature Overview This feature set enables each Institute to fully manage its bank accounts, offline payments, income & expenses, account-wise statements, and customizable student fee receipts. It is designed to support real-world accounting workflows while remaining simple and flexible for institutions of all sizes. 1️⃣ Institute Bank Account Management Description Each institute can add and manage multiple bank accounts with proper tracking from the start. Key Capabilities Add multiple bank accounts per institute Required fields: Bank Name Account Holder Name Account Number (masked) IFSC Code Account Type (Savings / Current) Opening Balance Opening Balance Date Enable / Disable bank accounts Mark one account as default (optional) Purpose Accurate financial tracking from onboarding Supports institutions using multiple banks Opening balance ensures correct historical accounting 2️⃣ Office (Offline) Payment Entry System Description For all offline payments (cash, cheque, UPI, bank transfer, etc.), the system allows precise control over payment type and credited bank account. Flow Select Payment Type Cash Cheque UPI Bank Transfer Other (custom) Select Bank Account where amount is credited Enter: Amount Date Reference / Note Collected By (optional) Supported Use Cases Offline student payments Office collections Miscellaneous receipts 3️⃣ Income & Expense Module (Non-Fee Transactions) Description Apart from student fees, institutes can record other incomes and expenses, mapped directly to bank accounts. Income (Other Than Fees) Examples: Sponsorship Grants Donations Refund recoveries Miscellaneous income Required Fields Income Category Amount Date Credited Bank Account Remarks Expense Management Examples: Rent Salaries Utilities Marketing Office purchases Travel Required Fields Expense Category Amount Date Debited Bank Account Vendor / Paid To Remarks Key Rule ✅ Every income or expense must be linked to a specific bank account This ensures accurate account-wise balance and statements. 4️⃣ Bank Account Statement & Ledger Description Each bank account will have a detailed statement view, similar to a real bank ledger. Features View transactions day-by-day Filter by: Custom date range Transaction type (Fee / Income / Expense) Opening Balance Running Balance after each transaction Credit / Debit separation Export options: PDF Excel Use Case Bank reconciliation Audits Internal accounting review Management reporting 5️⃣ Customizable Student Fee Receipt Template Description Institutes can design and update their own student fee receipt template as per branding and regulatory needs. Editable Sections Institute Name & Logo Address, Phone, Email Receipt Title Terms & Conditions Authorized Signature Footer Notes GST details (for course selling org) Custom text blocks Template Controls Live preview Enable / Disable fields Reset to default template 6️⃣ Student Fee Receipt & Statement Printing Fee Receipt Generate receipt on every fee payment Includes: Receipt Number Student Details Course / Batch Payment Mode Amount Paid Date Bank Account (if offline) Printable (A4) Download PDF Re-print anytime Student Fee Statement Complete fee payment history per student Filters: Date range Course / Batch Shows: Total fee Paid amount Pending amount Printable & downloadable
